Terms & Conditions
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We are trading as Worldwide Dream Holidays (WWDH), and we are also known as Barbados Dream Villas, Worldwide Dream Villas and Holiday in Barbados - we have an office in Barbados handling, real estate, property management, villa rentals and hotel accommodation.
Worldwide Dream Villas & Holidays, ( incorporating Holiday in Barbados and Barbados Dream Villas)
40 Knutsford Road, Row of Trees, Alderley Edge, Cheshire SK9 7SF Tel :
(UK) 0845 017 6707 (Int) +44(0) 1625 586 895 or (Int +44 (0) 1978 368531
www.worldwidedreamvillas.com www.holidayinbarbados.com www.barbadosdreamvillas.com
Worldwide Dream Holidays Limited is a company registered in England with number 4445787
VAT Registration 761 2167 66 -
ATOL Membership 9764
Our opening hours are - Monday to Friday
E-mail contact - email@example.com
Company we or WWDH, refers to Worldwide Dream Holidays Ltd acting as an independent agent for both Customers, agents and Owners
Owner or Property Owner refers to owner of the Property (WWDH is not the villa owner)
Contract/agreement - This agreement/contract is between the property owner and the principle guest who has completed the Booking Form via WWDH
Property is the villa, apartment or other holiday accommodation you agree to book with WWDH
The following booking conditions outline the terms under which WWDH operate, they advise you of your obligations to WWDH and also the obligations of WWDH to you. Please ensure you read them carefully before proceeding with your booking. The principle guest who completes the booking information, must be 18 or over and one of the travelling party ( Unless another person has been authorised to do so). Once the booking form information is completed this certifies that he/she is authorised to agree to our Terms & Conditions and acts on behalf of all persons included on the Booking Form. Including any additional guests added at a later date.
Descriptions & Photography
All descriptions on this web-site are based on inspections made by or on behalf of WWDH and information passed to us, which we believe to be accurate. The descriptions have been written as each Property existed at the time of inspection, and any changes by villa agent/Owners or hotel are sometimes made without prior warning, and therefore WWDH does not wholly guarantee the accuracy of the information and cannot accept entire responsibility for any decisions made thereafter. Any significant changes will be actioned as soon as we are made aware of them and the relevant information will be updated. If changes are made after you have already booked we will advise you prior to your departure, if it is your decision to cancel at this point, this may not be without cancellation penalty. In some cases certain facilities and amenities may be affected by a change to local conditions, such as bad weather or low season. Public Holidays and Festivals may also affect the availability of resort facilities. Swimming Pools are not heated unless otherwise stated. Distances to the nearest beaches can be provided and depending on location the beach may be sandy, stones or shale. The photographs throughout the web-site are to provide an overview impression of each Property or destination, WWDH do not accept responsibility for changes made to any furniture, colour schemes or views since the photographs were taken.
Provisional bookings can be arranged and potential bookings may be held for up to 48 hours, pending receipt within that period a formal confrimation and the relevant booking information. If the required deposit/payment is not received within 7 working days of initial hold, the booking will be released.
When you buy an ATOL protected air holiday package including flights from WWDH you will receive a confirmation invoice from us ( or via the authorised agent through which you booked ) confirming your arrangements and protection under our Air Travel Organiser Licence number 9764
In the unlikely event of our insolvency the CAA will ensure that you are not left stranded abroad and will arrange to refund any money you have paid to us in advance for a booking. For further information visit www.atol.org.uk
We, or the suppliers identified on your ATOL Certificate, will provide you with the services listed on the ATOL Certificate (or a suitable alternative).In some cases, where neither we nor the supplier are able to do so for reasons of insolvency, an alternative ATOL holder may provide you with the services you have bought or a suitable alternative (at no extra cost to you). You agree to accept that in those circumstances the alternative ATOL holder will perform those obligations and you agree to pay any money outstanding to be paid by you under your contract to that alternative ATOL holder. However, you also agree that in some cases it will not be possible to appoint an alternative ATOL holder, in which case you will be entitled to make a claim under the ATOL scheme (or your credit card issuer where applicable).
The price of our holiday packages includes the amount of Ã‚Â£2.50 per person as part of the ATOL protection Contribution (APC). We pay the CAA this charge which is included in our advertised prices.
ATOL protection does not apply to all the holiday and travel services on this web-site. Please ask to confirm what protection may apply to your booking.
The booking information must include
List of all those passengers travelling with relevant ages for children. Only those listed will be allowed to stay at the villa/hotel unless other arrangements have been agreed and confirmed in writing.
A principle member of the party must acknowledge that the terms & conditions as outlined on the web-site have been read and accepted, which he/she will do by completing the on-line booking details. This person is then responsible for all things relating to the booking and the named guests.
An agreement/contract will exist upon issue of a WWDH confirmation/invoice, which will be sent out to you within 24 hours of initial confirmation. As WWDH acts as an independent agent for Agents and Owners this agreement/contract is between the Owner and the person who has completed the booking infromation and who has thereby acknowledged the terms and conditions via WWDH
We advise that you check the details of any confirmation/invoice immediately and if you have any queries contact WWDH as soon as possible. WWDH cannot accept responsibility for any inaccuracies , that we have not been notified about. After the issue of our confirmation/invoice, should you wish to make any alteration or amendment, this may involve a charge, which WWDH will notify to you at the time.
Deposits vary between 20 - 50% of your holiday price, depending on the time of year, destination and the individual Property. The amount of the relevant deposit will be advised at the time of booking.
The final balance is payable to WWDH 10 weeks prior to departure and the balance due date will be presented on your confirmation/invoice. If payment is not received by the due date, we reserve the right to cancel the reservation, and your deposit will be retained and a further cancellation charge may apply. When the full balance has been received along with any required security/damage deposit and all final booking information (if applicable) your documents will be sent to you. This will usually be 10 -14 days prior your departure date.
The number of staff and the hours they work vary from Property to Property, from a daily maid to a full team of resident staff. Your staff requirements are important to us, so please let us know at the time of your enquiry, whether you need any additional staff ( whether it be a nanny, personal trainer, a gourmet chef or other). We will do what we can to arrange this for you and will advise you of the additional charges and whether these need to paid prior to your arrival or paid locally. Generally there are gardeners, pool attendants, caretakers, security guards etc carrying out their duties on the Property. If this will cause concern, please discuss this with us in advance. We will always aim to meet your requirements for additional staff services, but we are not responsible for services provided by any third party such as an Owner or local agent etc
Security/Damage Deposit :
All villa agents/Owners require an additional deposit, to safeguard against damages etc to the Property. This security/damage deposit is to guarantee protection of the Property and go towards the cost of any breakages or damage, along with providing payment for any telephone calls and any additional costs which may be incurred during your stay. In some destinations, the deposit is requested on arrival and will need to be paid in cash or equivalent to the villa management agent/Owner's representative, or maybe be requested by WWDH with the balance payment 10 weeks before departure. If only an authorization is required and not an actual payment then this will be requested approximately 28 days prior to your departure . The security/deposit amount required varies from Property to Property ranging from £500 upwards. The required amount will be advised on the booking form information, at the time of booking along with the payment method. All furniture, fittings, effects, facilities, keys and other devices and equipment should remain in the same state of repair and condition as it was when you arrived. Damages by you or your guests will result in an appropriate payment being made to the Property Owner direct or to WWDH as the agent
Extras Payment :
Should we arrange any extras for you during your stay, such as baby equipment, extra beds, groceries, additional staff, these charges should be paid for locally unless other wise agreed. If the pre-arranged extras are not settled prior to leaving the destination the card used as security/damage guarantee will be used to clear the outstanding accounts and the confirmation/receipts for the extras will be sent to clarify all charges made.
Check-in /Check out Times :
Check-in and check-out times can vary between properties/ hotels. As a guide we advise check-in times to be from 3pm and check-out times before 10am. Final check-in and check-out times will be advised on your final documentation. Request for an early check-in or a later check-out can be requested and will be subject to final confirmation with the Owner as this will depend on the arrival and departure of other guests on the change over days, so may not be confirmed until near to the travel date. We recommend that you advise us of your requirements at the onset of your enquiry. If your arrival is delayed for any reason you should inform the local contact person noted on the final documentation which is sent once full balance is received for the holiday.
If you experience any delays from your chosen transportation WWDH do not accept responsibility for the problems this may cause, or for the curtailment or shortening of your holiday.
If you arrive after 19.00 in Europe without prior arrangement you may not be able to gain access to the Property until the following day, or a charge may be levied by the Owner to arrange for local staff to organise late access.
All requests should be made in advance of your departure date and in writing. We aim to accommodate your special requests but WWDH has no legal liability to you in the event that the request has not been complied with. We will always make our best recommendations for additional staff services, but we are not responsible for services provided by any third party such as an Owner or local agent etc
It is a COMPULSORY requirement that you and your party have the necessary insurance cover to protect for medical needs, cancellation or flight delays etc and also personal liability. WWDH require confirmation of your insurance supplier along with your policy number and a 24 hour contact telephone number which must be included on the booking form. In the event of any emergency abroad, this information will also be used to assist where necessary. The responsibility lies with you to ensure that any insurance policy you take out meets your personal and particular needs. Each member of the party is responsible for having valid documentation for travelling abroad and checking any health requirements.
Passports, Visas & Health requirements
It is the responsibility of each member of your party to check they have the correct and valid passport and/or visas for your chosen destination. WWDH cannot accept responsibility for you or your party failing to produce or provide the necessary documents. Any concerns should be checked with the relevant embassy or consulate well in advance of travel dates. You should also check for any necessary vaccinations and/or your doctor's clearance to travel. WWDH cannot accept liability for any illness as a result of your failure to check and meet the necessary requirements. If you or any member of your party have a medical condition of any kind or is pregnant, you/they should seek clearance of the proposed travel plans from a doctor. If there are any financial penalties as a result of you not complying with these requirements, these will be your responsibility and that of each member of your party.
Payments can be made by personal cheque, bank transfer or selected credit cards as advised on your confirmation invoice. Cheque's require 5 working days to clear so when making payment by cheque allow enough time to meet the required payment date. On credit card payments we reserve the right to levy a 3% handling charge (no charge for Debit transactions)
Payment MUST be made using one of the payment methods shown on the confirmation invoice and payment MUST be received within 7 days after the initial receipt of the invoice. Failure to meet this requirement may result in the booking being released.
Prices shown on the web-site are usually based on a 7 night stay for accommodation only ( for hotels including appropriate meal plan) for the maximum number of guests in the villa, or based on 2 people sharing a hotel room/suite. These prices are updated from time to time but your specific holiday price will be confirmed to you at the time of booking. The price on your confirmation/invoice will remain the same unless the UK or the local government at your holiday destintion introduces additional taxes or charges, which we reserve the right to pass on to you.
All our prices are calculated in pounds sterling. If you want the option to make your payment in US Dollars or Euros, please advise at the time of booking and we can discuss and may agree revised prices and arrangements.
No price increases will apply once full and final payment has been received.
Our prices are regularly checked to ensure that we offer the most competitive prices available. If you find one of our luxury villas/ hotels /resorts elsewhere at a lower price then let us know and we will check to see if we are able to offer a like for like package
Amendment/Cancellation by you
Any amendment you wish to make to the original booking request, after the issue of the confirmation/invoice should be notified in writing, and any relevant charge for this amendment will be advised.
Should you wish to cancel the entire holiday, this should be sent in writing and cancellation charges as per our cancellation policy will apply. The cancellation takes effect from the date the written notification has been received when the relevant cancellation charges become due. (See table below) Reasons covered by your insurance policy for cancellation should be referred directly to your chosen insurance company to discuss re-covering the relevant cancellation charges. A cancellation invoice will be sent to you presenting the relevant charges within 7 - 10 days after receiving your cancellation notice.
No of days before departure date Cancellation Fee per booking
60 days + Loss of deposit
46 - 59 Days 50 % charge of total holiday price
1 - 45 Days 100% charge of holiday price
On day of departure and thereafter 100% charge of holiday price
N.B. Any variation in the above charges for certain villas /hotels and resorts will be advised at the time of cancellation.
Cancellation by us
If WWDH becomes aware of any significant change to your chosen accommodation, we may have to cancel your booking. In such circumstances we will aim in conjunction with the villa Owner/villa management / hotel/ resort to find a suitable alternative or negotiate a full refund on your behalf.
We shall not be liable for any other costs, expenses or damages arising from the cancellation.
Neither WWDH nor the Property Owner is responsible for noise or disturbance originating beyond the boundaries of the Property or which is beyond our control.
Ocassionally building work or road work/maintenance and its associated noise may occur, over which in many cases we have little or no control or of which we have no prior warning. When and if we receive notification of any planned work from either the Owner, villa management, hotel or resort, we will advise you as soon as possible. WWDH accepts no responsibility when we have had no prior knowledge or prior warning. We will assist as much as possible and if necessary assist to find a suitable alternative. Any price difference would be discussed and agreed at the time, however if the alternative offered is more expensive, any additional payment will be your responsibility.
WWDH regrets we cannot accept responsibility for loss, damage, disruption or cancellation of your holiday which has been prevented or affected by "force majeure". This would mean in a case of unusual or unforeseeable circumstances beyond our control that resulted in unavoidable events, even if every opportunity to exercise due care had been taken. For example : War, riots, civil strife, terrorist activity, industrial disputes, natural or nuclear disaster, fire, adverse weather conditions, water level changes, sale of a Property and all other similar events outside of our control. You must ensure you have adequate travel insurance for your holiday and claim via your insurance company.
Whilst WWDH envisages your holiday going well, you may find an occasion when something is not quite as you would expect it should be. Should you have any such query or complaint during your stay, you must report your problem or concern immediately to the house staff, villa management, hotel manager or resort manager and they will do all they can to assist and resolve this. The contact at the accommodation will then advise WWDH of any your issues. If you find that the problem has not been resolved during your stay, and you wish to take the matter further, you should send full details in writing within 28 days of your return home. Once we are in receipt of your complaint in writing we will act as swiftly as we can and contact all concerned to bring the matter to a close.
Liability of the Company
The Company accepts responsibility for ensuring that any holiday supplied as described on our website and the services offered reach a reasonable standard.
As we act only as an agent for the Owner of the villas we present, we cannot accept any liability for any act(s) or omission(s) of the Owner or anyone representing, or employed by, the Owner. We also cannot accept any liability for any shortcomings or defects with or in any Property as all Properties are within the sole control of the Owners. The contract with the owner maybe subject to additional terms and conditions depending on the Property. Our maximum liability to you relating to any fault with any service we provide (as opposed to any service provided by any third party such as an Owner or local agent for whom we are not responsible) is limited to the commission we have earned or are due to earn for the booking in question.
Operational decisions may be taken by air carriers and airports resulting in delays, diversions or rescheduling. The Company has no control over such decisions, and is therefore unable to accept responsibility for them.
Neither we (as agent for the Property Owner) nor the Property Owner shall be responsible for the death of or personal injury of you or any person named on the booking form infromation or any other person at the property, unless this results from the proven negligence of the owner, ( in which case the Owner may be responsible, but we shall not) ourselves, or our employees.
We cannot be held responsible for the breakdown of mechanical equipment such as pumps, boilers, swimming pool filtration systems, domestic equipment, nor for the failure of public utilities such as water, gas and electricity. Once an equipment fault is reported to the Property staff, the agent, the villa Owner or WWDH all necessary and appropriate action will be taken to address the fault as soon as possible. WWDH has no liability to fix the fault, this lies with the Owner of the property.
Your Responsibility :
The Property and all furniture, fittings, effects, facilities and equipment should remain in the same state of repair and condition as at start of your holiday. Any damage or loss to the Property or its contents during your stay will be your responsibility which would result in an appropriate payment being made to the Property Owner direct or to us as agent from your security deposit.
The lead person on the booking who has acknowledged our terms and conditions is responsible for the correct and decent behaviour of the party named on the booking form. Should you or any member of your party not behave in such a manner this may result in you and your party being asked to vacate the Property without a refund of the price.
All valuable items left at the Property are done so at your own risk. Neither WWDH nor the Property Owner nor our agents are responsible for loss, damage or consequential losses due to theft or any other security related incident howsoever caused. When renting a Property where appropriate it is your responsibility to activate burglar alarms, use any safe provided and take proper care against theft.
Any social events and other functions (e.g. weddings, receptions, large cocktail parties) or gathering of more than the total occupancy of the Property must be agreed prior to arrival at the property via WWDH and with the Property Owner. If agreeed, an additional charge may be applicable.
Pets are not allowed without prior written permission of the Property Owner. An additional security/damage charge may be required if the owner does allow you to bring a pet.
Date of publication - May 2013
The copyright in the information contained within this web-site belongs to Worldwide Dream Villas and should only be used for customers' personal use and not for any commercial purpose.